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Next Leadership 
Team Meeting

Sun., Jan. 13, 2019

Volunteer Facilitators

 General Materials       Educational Events       Hemlock Treatment Projects

 Sapling/Seedling Rescue
      Seedling Potting       Sapling Potting

 General Planting        Field Insectaries       Hemlock Restoration on Trout Streams 

 

Dear Volunteer Facilitators,

Thank you so much for your willingness to share your time, talent, and energy to help your neighbors understand the hemlock problem and take appropriate action.  As we all work together to save the hemlocks, please know that your interest, participation, and support are greatly appreciated!

Most of the materials you'll need for informing and helping your neighbors are found on the Resources page; the ones included below are more specific to your special Facilitator activities.  However, you are welcome to copy and share any of the materials on our web site with others.

Please let us know if there are other items or information you'd like to see posted on this page.  And thanks!

Facilitator training

 

Facilitators & other volunteers
ready to go to work

 

•  SGH now offers a  repair/refurbishment for Kioritz injectors.  Call us at 706-429-8010.

•  The SGH Chemical Calculator can help you estimate the amount and cost of treatment product for a project.  See below for more information on this useful tool. 

•  A new handheld soil injector called EZ-Ject Lite is now available.  See the Contacts page for details.  Mixing & dosing instructions have been added to the Resources page for this device.

Please LIKE US on Facebook.

 

Role of Volunteer Facilitators

With the Hemlock Help Line 706-429-8010SM as the central point of contact and coordination, Volunteer Facilitators in each county are the primary local vehicle for directly assisting other property owners.  They are trained in assessing HWA problems, explaining the control methods and options for getting the work done, setting property owners’ expectations, and helping property owners implement their chosen solution.  Here's how the assistance opportunities generally flow.

Volunteer Facilitators play a valuable role in serving as good-will ambassadors for the hemlocks and SGH, proactively spreading the word about the HWA problem and available solutions, and participating in educational events and charitable service projects.  Click here to see the full Facilitator Job Description (updated 2/15/15), which describes the purpose of the Hemlock Help Program, role of Volunteer Facilitators, special training they receive, types of activities they can perform, and general flow as they provide assistance to others.

Because of the large geographic area in north Georgia which comprises the natural hemlock habitat and the diversity of conditions and local needs in various counties, Save Georgia’s Hemlocks has also developed a Lead Area Facilitator role to enhance communication, needs identification, resource identification, coordination, and tracking such that a higher level of service may be provided to communities.  Click here to see the Lead Area Facilitator Job Description (updated 2/15/15).

Here is the latest list of SGH Facilitators in Georgia (updated 3/3/18); choose the "east" or "west" tab to locate Facilitators in those parts of the state. 
Note:  As a courtesy to other Facilitators, if you have a client who needs help and want to refer that person to another Facilitator, please DON'T give out the Facilitator's contact information; instead, give the Facilitator the contact information for your client and request the Facilitator to contact the client.

Volunteer Facilitator Materials

General Materials

   Becoming a Professional Pesticide Applicator in Georgia (updated 6/23/15) -- This document is intended for individuals who may be considering getting a pesticide applicator license in Georgia.  It provides complete information on the licensing requirements for the three levels of licenses, obtaining the study materials and taking the exam, acquiring a business license and liability insurance, equipment and treatment materials, license renewal schedule, and a cost summary.

   Certificate of Appreciation for Saving Your Hemlocks (3/31/13) -- This is a certificate you can print, fill out, and give to a client when you have helped them get their hemlocks treated.  It's just a little personal touch to thank them for taking care of their hemlocks, informing them about what improvement to expect, and reminding them of when their trees will need retreatment.

   Expense Report & Reimbursement Request (updated 3/2/13) - Facilitators and Leadership Team members can use this Excel spreadsheet to request reimbursement for SGH-related expenses that were paid out-of-pocket.  A copy of the transaction receipt should be attached and forwarded to the Treasurer.

   Facilitator Release & Waiver of Liability (updated 3/10/15) -- This Volunteer Release & Waiver of Liability form is required by our insurance company for all SGH Facilitators.  It should be completed during Facilitator training.

   Letter to Realtors & Property Managers (updated 6/16/15) -- Realtors, property managers, and property inspectors are in a unique position to spread the message about the hemlocks with their clients who may not be aware of the problem and solutions.  We hope these professionals will share it as widely as possible through their web sites, newsletters, or the printable flyer on the second page that they can attach their business card to.

   Letter to Retailers (updated 3/4/15) -- We want to encourage as many retailers as possible to carry the recommended Imidacloprid and Dinotefuran HWA treatment materials in hopes that if property owners can find the products locally, they will save more hemlocks.  Therefore, to make it easier to persuade additional retailers, please share this letter with them.  It addresses some of the misconceptions and concerns they might have about carrying the products,  provides the names of the commonly available products, and lists wholesalers that market to the southeast.

   Membership Form (updated 5/23/14) -- If someone is interested in joining SGH, you can print this membership form for them to fill out and mail in with their check made out to Save Georgia's Hemlocks at the address shown on the form.  It should also be filled at fairs and festivals when someone gives us a donation for adoption of a hemlock sapling; membership forms and donations received at fairs and festivals should be forwarded to the Chairman. 

   Sign-in & Waiver of Liability form -- Every person participating in a SGH service project or outing of any kind must sign this form before beginning work.  Note that youth participants (under age 18) must bring a signed parental/guardian permission form to the project.
* SGH-only Sign-in & Waiver of Liability (updated 11/7/17)
* SGH-joint Sign-in & Waiver of Liability (updated 11/7/17)
* SGH-only Parental/Guardian Permission for Minors (updated 11/7/17)
* SGH-joint Parental/Guardian Permission for Minors (updated 11/7/17)
* SGH-DNR Sign-in & Waiver of Liability - State Parks (updated 1-8-17)
* SGH-DNR Sign-in & Waiver of Liability - Wildlife Resources (updated 1/8/17)
* SGH-USFS Sign-in & Waiver of Liability (updated 1/8/17)

   Pesticide Acronyms -- A glossary of common (and not-so-common) acronyms used in the pesticide industry.

   Project Report (updated 3/12/17) -- If you lead any kind of hemlock project, you should complete this short report.  This is a Word document you can download (or you can download an Excel version of the form), enter your information, Save As with your name and the date, and submit by email to donna@savegeorgiashemlocks.org.

   Quarterly Activity Report (updated 2/10/16) -- Because the IRS requires certain information about our total volunteer hours/activity, and prospective donors and members may consider this information in making decisions about charitable giving and membership, please keep a concurrent record of your Facilitator activities and hours for each calendar quarter.  To use this form, download it to your hard drive, enter your information, Save As with your name and date, and send it as an email attachment to bobpledger@windstream.net at the end of each calendar quarter.

   Quick Reference Card: Facilitator Visit Checklist & Infestation Photos (updated 11/27/13) - One side of this card is a checklist for Facilitators making on-site visits.  The other side shows four stages of HWA infestation on a branch and on a whole tree and includes treatment recommendations for each stage.  This document is laid out 2-up for back-to-front printing and can be cut and laminated to use for demonstration and explanation during Facilitator visits.

   Student Volunteer Thank-You Letter (updated 3/6/18) -- If student participants would like to receive credit for volunteering on a SGH service project or educational event, you can use this letter to recognize the nature of their service and amount of time they contributed (including travel time) and email it to them after the project.  This is a Word document that you can download and customize as needed.

Materials for Educational Events

   Educational Event Checklist (updated 4/6/16) -- This is a list of equipment and supplies that may be needed for giving a brief presentation, conducting a Hemlock Help Clinic or Facilitator Training Workshop, setting up a seedling potting/education station at schools or other kids' events, or setting up a full information booth at fairs/festivals.

   Interest Sign-Up Sheet (updated 1/22/17) -- If you have an opportunity to teach a class, make a presentation to a group, or staff an information booth, please ask the attendees and visitors to sign the Interest Sign-Up Sheet.  E-mail addresses are particular important since that method of communication is fast and free!  Let people know we never share our list with anyone. Please forward Interest Sign-Up Sheets to donna@savegeorgiashemlocks.org so the names can be added to our master distribution list for newsletters and announcements. 

   Pre-Presentation Questionnaire (updated 1/27/15) -- If you have the opportunity to give a presentation, you may find it helpful to use this questionnaire to get an understanding of the audience's current level of knowledge, interests, and expectations and align your presentation accordingly.  It can be used in an interview or provided as hard copy to be filled in.

   Post-Presentation Evaluation (updated 1/27/15) -- We would appreciate your using this evaluation to gather feedback from the audience so we can continually improve our educational efforts.

Materials for Hemlock Treatment Projects

SGH conducts hemlock treatment projects in support of the U. S. Forest Service and the Georgia Department of Natural Resources as well as charitable hemlock treatment projects in partnership with civic organizations, other nonprofits, property owner associations, and individual property owners. 

   Caution Sign -- For any SGH hemlock treatment project, a paper copy of this sign should be filled out and posted at the entrance to the treatment area.  Instructions for how to fill it out are included on the second page.  The sign should be removed after any re-entry interval has expired. 
* SGH Caution Sign (3/2/17)
* SGH-DNR Caution Sign (3/2/17)
* SGH-USFS Caution Sign (11/11/15)

   Checklist for Hemlock Treatment Projects (updated 3/14/18) -- This document lists the supplies and equipment needed to conduct hemlock treatment projects on public lands (including USFS and DNR) and private property. 

   Chemical Calculator (updated 10/28/18) -- This tool can be used to estimate the amount and cost of chemical needed for a hemlock treatment project.  After the Instructions tab, it contains sheets for Imidacloprid 75 WSP, Imidacloprid 2F/2L, Imidacloprid CoreTect, Safari 20 SG, and a few other chemicals/formulations.  It is an Excel spreadsheet that you should download to your own computer instead of trying to use it on line.

   Hemlock Treatment Log (updated 6/17/18) -- This document is used to record the tag number and diameter of trees that are treated on a charitable hemlock treatment project.  Copies of it should be placed on the clipboard in each work kit.  Note that the USFS and DNR usually provide their own treatment logs.

   Maintaining, Testing & Adjusting Kioritz Soil Injector Calibration (updated 11/30/18) and Testing & Adjusting Nu-Arbor 1-Two Root Injector Calibration (updated 1/8/17) -- These documents provide instructions for testing soil injectors prior to loading chemical into them to be sure they're dispensing the correct amount of fluid.  They also include instructions for adjusting the mixing ratio in an injector is dispensing less than the standard amount.

   Project Details Template for Hemlock Treatment Projects (updated 3/2/17) -- Whenever you are planning a hemlock treatment project involving volunteers, you should use this template to communicate information regarding logistics, preparation, and conduct of the project.  This is a Word document that you can download and customize as needed.

   Project Leader Instructions for Hemlock Treatment Projects (updated 1/10/17) -- This document covers project planning and preparation, personal and environmental safety, and conduct of hemlock treatment projects.

   Special forms for joint SGH-USFS treatment projects -- These two forms should be completed for each hemlock treatment project and turned in to the Forest Service upon completion of the project.
* USFS Insecticide Application Data Form (draft 3/28/16) -- to be prepared by the project manager.
* USFS Job Hazard Analysis Soil Application of Insecticide (draft 3/28/16) -- to be signed by each participant.

Materials for Hemlock Sapling/Seedling Rescue Projects

SGH conducts hemlock sapling/seedling rescue projects to provide little trees to offer for adoption at fairs and festivals, donate to schools and nonprofits, or use for reforestation projects as well as to preserve small trees that otherwise would not be saved.  Rescue projects may be done stand-alone or in conjunction with a hemlock treatment project but may only be done with the property owner's or manager's permission. 

Rescued seedlings are generally harvested a day or two before a seedling potting education event, retained in buckets of water or damp soil until the event, and then potted in biodegradable newspaper cups.  Rescued saplings may be transported bare-root for immediate replanting or potted later for future use, but the time between rescue and potting should be minimized as much as possible. 

   Checklist for Hemlock Sapling/Seedling Rescue Projects (updated 11/11/17) -- This document lists the supplies and equipment needed to conduct hemlock rescue projects on sites where the property owner or manager has given us permission to dig. 

   Project Leader Instructions for Hemlock Sapling/Seedling Rescue Projects (updated 11/12/17) -- This document covers project planning and preparation, personal and environmental safety, and conduct of hemlock sapling/seedling rescue projects.

   Volunteer Instructions for Hemlock Sapling/Seedling Rescue Projects (updated 11/9/17) -- This quick reference sheet for volunteers lists the steps for rescuing hemlock saplings and seedlings.

Materials for Hemlock Seedling Potting in Newspaper Cups

   Checklist for Hemlock Seedling Potting in Newspaper Cups (NEW 1/1/17) -- This educational activity, in which school children pot hemlock seedlings to take home or plant on campus, generally occurs at a SGH Education Station at a kids festival.  This document lists the equipment and supplies needed to conduct such a project. 

   Project Leader Instructions for Hemlock Seedling Potting in Newspaper Cups (NEW 1/9/17) -- This document covers the goal and objectives for this activity, equipment and supplies needed, set-up of the Education Station, opening questions to establish interest, instructions for making the newspaper cups and planting the seedlings in them, and closing questions.

   Volunteer Instructions for Hemlock Sapling/Seedling Rescue Projects (NEW 1/9/17) -- This quick reference sheet lists the steps for adult volunteers to assist the children in making the newspaper cups and potting their seedlings in them.  Note that this is a two-up form.

   Certificate - Hemlock Hero (3/14/10) -- This certificate can be presented as a thank-you to children who pot seedlings.  It is generally appropriate for younger children and requires no customization.

Materials for Hemlock Sapling Potting Projects

Whenever possible, freshly dug saplings should be potted the same same or as soon as possible.  Between the time they are dug and the time they are potted, the roots must be kept moist. 

   Checklist for Hemlock Sapling Potting Projects (updated 11/18/17) -- This document lists the equipment and supplies needed to conduct a sapling potting project as well as a typical budget. 

   Project Leader Instructions for Hemlock Sapling Potting Projects (updated 11/18/17) -- This document covers Project planning and preparation, orientation for volunteers, conduct of the project, ending tasks, transporting the potted saplings, and maintenance of newly potted saplings.

   Volunteer Instructions for Hemlock Sapling Potting Projects (updated 11/18/17) -- This quick reference sheet for volunteers lists the steps for potting hemlock saplings.  Note that this is a two-up form.

Materials for General Hemlock Planting Projects

The documents in this section pertain to general planting projects.  There are specific instructions for planting in a field insectary or along trout streams -- see below. 

   Checklist for Hemlock Sapling Planting Projects (NEW 1/7/17) -- This document lists the equipment and supplies needed to conduct a general sapling planting project as well as a typical budget. 

   Project Leader Instructions for Hemlock Sapling Planting Projects (NEW 1/11/17) -- This document covers site selection, project planning and preparation, orientation for volunteers, conduct of the project, ending tasks, and maintenance of newly planted saplings.

   Volunteer Instructions for Hemlock Sapling Planting Projects (NEW 1/11/17) -- This quick reference sheet for volunteers lists the steps for planting hemlock saplings.  Note that this is a two-up form.

Materials for Hemlock Field Insectary Projects

   Checklist for Hemlock Field Insectary Projects (NEW 1/7/17) -- This document lists the equipment and supplies needed to conduct a project to plant saplings in a hemlock field insectary, as well as a typical budget.

   Project Leader Instructions for Hemlock Field Insectary Projects (NEW 1/10/17) -- This document covers site selection, project planning and preparation, orientation for volunteers, conduct of the project, ending tasks, and ongoing maintenance of newly planted saplings.

   Volunteer Instructions for Planting a Hemlock Field Insectary (NEW 1/9/17) -- This quick reference sheet for volunteers lists the steps for planting saplings in a hemlock field insectary.  Note that this is a two-up form.

   Volunteer Instructions for Maintaining a Hemlocks Field Insectary (NEW 1/11/17) -- This quick reference sheet for volunteer described the tasks for maintaining newly planted saplings in a hemlock field insectary.  It is separate from the planting quick reference above since the volunteers who help maintain the trees may be different from the ones who plant them.  Note that this is a two-up form.

Materials for Hemlock Restoration on Trout Streams Projects

   Checklist for Hemlock Restoration on Trout Streams Projects (NEW 1/7/17) -- This document lists the equipment and supplies needed to conduct a project for hemlock restoration on a trout stream, as well as a typical budget.

   Project Leader Instructions for Hemlock Restoration on Trout Streams Projects (NEW 1/12/17) -- This document covers site selection, project planning and preparation, orientation for volunteers, conduct of the project, ending tasks, and ongoing maintenance of newly planted saplings.

   Volunteer Instructions for Hemlock Restoration on Trout Streams Projects (NEW 1/9/17) -- This quick reference sheet for volunteers lists the steps for planting hemlock saplings along a trout stream.  Note that this is a two-up form.


© Save Georgia's Hemlocks 2009.  Last updated 11/07/2018.
Send comments or questions by e-mail  or call the Hemlock Help LineSM  706-429-8010.